For example, proposed prices may be compared to current prices for similar types of work, adjusted for differences in the work site and the specifications. (c) Hold discussions with at least three of the most highly qualified firms regarding concepts, the relative utility of alternative methods and feasible ways to prescribe the use of recovered materials and achieve waste reduction and energy-efficiency in facility design (see part  23). A Rough Order of Magnitude Estimate (ROM estimate) is an estimation of a project’s level of effort and cost to complete. (2) Specialized experience; (3) Professional capabilities; and. The PMBOK Guide 4th Edition gives the guidlines that ROMs are -50% to 50%.            (3) Include tentative dates for issuing invitations, opening bids, and completing contract performance; The agency shall develop, either in-house or by contract, a scope of work that defines the project and states the Government’s requirements.            (3) That the price on each schedule shall include an approximate apportionment of all estimated direct costs, allocable indirect costs, and profit. 36.205 Statutory cost limitations. (3) The following criteria have been considered: However, if it is in the Government’s interest, the contracting officer may include a provision in the solicitation which permits the award of separate contracts for individual items whose prices are within or subject to applicable statutory limitations. If, in a given situation, the Government does not require a firm to correct such errors, the contracting officer shall include a written statement of the reasons for that decision in the contract file. The contracting officer may insert the clause in solicitations and contracts when a fixed-price construction contract is contemplated and the contract amount is expected to be $1.5 million or less. However, if the cost of proposed construction is affected by events beyond the firm’s reasonable control (e.g., if there is an increase in material costs which could not have been anticipated, or an undue delay by the Government in issuing a construction solicitation), the firm shall not be obligated to redesign at no cost to the Government. 36.213 Special procedures for sealed bidding in construction contracting. The contracting officer shall insert the clause at 52.236-14, Availability and Use of Utility Services, in solicitations and contracts when a fixed-price construction contract or a fixed-price dismantling, demolition, or removal of improvements contract is contemplated, the contract is to be performed on Government sites, and the contracting officer decides (a) that the existing utility system(s) is adequate for the needs of both the Government and the contractor, and (b) furnishing it is in the Government’s interest. (e) Because selection of firms is based upon qualifications, the extent of any subcontracting is an important negotiation topic. (b) The amount of the construction funding limitation (to be inserted in paragraph (c) of the clause at 52.236-22) is to be established during negotiations between the contractor and the Government. (1) Conduct the conference prior to the start of construction at the work site; (2) Notify the successful offeror of the date, time, and location of the conference (see 36.522); and. (3) The following criteria have been considered: (i) The extent to which the project requirements have been adequately defined. 36.213-1 General. (1) Describe the proposed work in sufficient detail to disclose the nature and volume of work (in terms of physical characteristics and estimated price range) (see 36.204); (2) State the location of the work; (3) Include tentative dates for issuing invitations, opening bids, and completing contract performance; (4) State where plans will be available for inspection without charge; (5) Specify a date by which requests for the invitation for bids should be submitted; (6) State whether award is restricted to small businesses; (7) Specify any amount to be charged for solicitation documents; and. (a) Unless otherwise specified by the selection authority, the final selection authorizes the contracting officer to begin negotiations. Presolicitation notices may also be used when the proposed contract is not expected to exceed the simplified acquisition threshold. Related Definitions for "rough order-of-magnitude estimate": An estimate done without detailed costing, or based on initial or incomplete data. (i) Technical approach (but not detailed design or technical information); (ii) Technical qualifications, such as-.       (a) Outside the United States and its outlying areas; or 36.601-2 Competition.            (5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and            (3) Phase-two evaluation factors (see 36.303-2); and            (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; 36.519 Organization and direction of the work. (g) Between $5,000,000 and $10,000,000. The contracting officer may insert the clause in solicitations and contracts when a fixed-price construction or a fixed-price contract for dismantling, demolition, or removal of improvements is contemplated and the contract amount is expected to be at or below the simplified acquisition threshold. (See 6.102(d)(1).) 2862. A rough order of magnitude (ROM) estimate is the least accurate estimate.            (1) Ensure that all new construction, major renovation, or repair and alteration of Federal buildings complies with the Guiding Principles for Federal Leadership in High-Performance and Sustainable Buildings (available at https://www.epa.gov/greeningepa/guiding-principles-federal-leadership-high-performance-and-sustainable-buildings); (b) Lump-sum pricing shall be used in preference to unit pricing except when-. (4) Professional surveying and mapping services of an architectural or engineering nature. Contracting officers may determine the geographical extent of distribution of advance notices and solicitations on a case-by-case basis. 36.603 Collecting data on and appraising firms qualifications. (d) Currency of files. (vi) Other criteria established by the head of the contracting activity. Advance notices and solicitations shall state the magnitude of the requirement in terms of physical characteristics and estimated price range. 36.609-3 Work oversight in architect-engineer contracts. Therefore, when a modification to a construction contract is required because of an error or deficiency in the services provided under an architect-engineer contract, the contracting officer (with the advice of technical personnel and legal counsel) shall consider the extent to which the architect-engineer contractor may be reasonably liable.                      (C) Past performance of the offeror’s team (including the architect-engineer and construction members); and 36.202 Specifications. (a) The contracting officer shall insert the clause at 52.236-13, Accident Prevention, in solicitations and contracts when a fixed-price construction contract or a fixed-price dismantling, demolition, or removal of improvements contract is contemplated and the contract amount is expected to exceed the simplified acquisition threshold.            (4) Capacity, with respect to the scope of work that can be undertaken. In view of potential labor and administrative problems, cost-plus-fixed-fee, price-incentive, or other types of contracts with cost variation or cost adjustment features shall not be permitted concurrently, at the same work site, with firm-fixed-price, lump sum, or unit price contracts except with the prior approval of the head of the contracting activity. When authorized by the agency, either or both of the short processes described in this subsection may be used to select firms for contracts not expected to exceed the simplified acquisition threshold. It is quite useful. 36.209 Construction contracts with architect-engineer firms. 36.103 Methods of contracting. However, if the cost of proposed construction is affected by events beyond the firm’s reasonable control (e.g., if there is an increase in material costs which could not have been anticipated, or an undue delay by the Government in issuing a construction solicitation), the firm shall not be obligated to redesign at no cost to the Government. Note that 15.506(d)(2) through (d)(5) do not apply to architect-engineer contracts. Parent topic: Federal Acquisition Regulation Acquisition of architect-engineer services in accordance with the procedures in this subpart will constitute a competitive procedure. 36.601-4 Implementation. The contracting officer may insert the clause in solicitations and contracts when a fixed-price construction or a fixed-price contract for dismantling, demolition, or removal of improvements is contemplated and the contract amount is expected to be at or below the simplified acquisition threshold. Firm in conjunction with architect-engineer services, means any individual, partnership, corporation, association, or other legal entity permitted by law to practice the professions of architecture or engineering.            (1) The chairperson of the board shall perform the functions required in 36.602-3. in the “estimate cost” process (source: PMBOK, (c) The contracting officer shall insert the clause at 52.236-22, Design Within Funding Limitations, in fixed-price architect-engineer contracts except when- 3. (a) Agencies shall evaluate each potential contractor in terms of its- (2) Design work must be performed by offerors before developing price or cost proposals, and offerors will incur a substantial amount of expense in preparing offers.            (2) State the location of the work; The contracting officer may insert the clause in solicitations and contracts when a fixed-price construction or a fixed-price contract for dismantling, demolition, or removal of improvements is contemplated and the contract amount is expected to be at or below the simplified acquisition threshold. If you wish to calculate the ROM range for an initial estimate, use this free ROM calculator. The data should be assembled in one place and made available for examination. However, it is typically used This subpart prescribes policies and procedures for the use of the two-phase design-build selection procedures authorized by 10 U.S.C.2305a and 41 U.S.C.3309. This looks similar to situations where the government develops "rough orders of magtinude" or "ROM" estimates to help support follow-on contracting actions. (a) An independent Government estimate of the cost of architect-engineer services shall be prepared and furnished to the contracting officer before commencing negotiations for each proposed contract or contract modification expected to exceed the simplified acquisition threshold. Insert the clause at 52.236-25, Requirements for Registration of Designers, in architect-engineer contracts, except that it may be omitted when the design will be performed- (6) Information concerning the prebid conference (see 14.207). (b) The contracting officer shall insert the clause or the clause with its AlternateI in solicitations and contracts when a contract for services to be performed at Government facilities (see 48 CFR Part 37) is contemplated, and technical representatives advise that special precautions are appropriate. To be considered for architect-engineer contracts, a firm must file with the appropriate office or board the Standard Form 330, "Architect-Engineer Qualifications," Part II, and when applicable, SF 330, Part I. 36.603 Collecting data on and appraising firms qualifications. (iv) The suitability of the project for use of the two-phase selection method. In negotiating the amount, the contracting officer should make available to the contractor the information upon which the Government has based its initial construction estimate and any subsequently acquired information that may affect the construction costs. However, if the cost of proposed construction is affected by events beyond the firm’s reasonable control (e.g., if there is an increase in material costs which could not have been anticipated, or an undue delay by the Government in issuing a construction solicitation), the firm shall not be obligated to redesign at no cost to the Government. (2) The magnitude of the proposed construction project (see 36.204). The contracting officer may insert the clause in solicitations and contracts when a fixed-price construction or a fixed-price contract for dismantling, demolition, or removal of improvements is contemplated and the contract amount is expected to be at or below the simplified acquisition threshold. The contracting officer shall document this determination in the contract file. This is a U. S. General Services Administration Federal Government computer system that is"FOR OFFICIAL USE ONLY.                      (A) Specialized experience and technical competence;            (3) Phase-two evaluation factors (see 36.303-2); and 21. If negotiations reveal errors in the Government estimate, the estimate shall be corrected and the changes shall be documented in the contract file. 22. For example, proposed prices may be compared to current prices for similar types of work, adjusted for differences in the work site and the specifications. See 42.1502(e) for the requirements for preparing past performance evaluations for construction contracts. (d) Other than "incidental services" as specified in the definition of architect-engineer services in 2.101 and in 36.601-4(a)(3), services that do not require performance by a registered or licensed architect or engineer, notwithstanding the fact that architect-engineers also may perform those services, should be acquired pursuant to parts  13, 14, and 15. These notices shall be issued sufficiently in advance of the invitation for bids to stimulate the interest of the greatest number of prospective bidders. The contracting officer shall insert the clause at 52.236-12, Cleaning Up, in solicitations and contracts when a fixed-price construction contract or a fixed-price dismantling, demolition, or removal of improvements contract is contemplated and the contract amount is expected to exceed the simplified acquisition threshold. Significant site information and the data should be made available to all offerors in the same manner, including information regarding any utilities to be furnished during construction. When the firm’s proposal does not cover appropriate modern and cost-effective design methods (e.g., computer-assisted design), the contracting officer should discuss this topic with the firm. Design-build means combining design and construction in a single contract with one contractor. The Government shall publicly announce all requirements for architect-engineer services and negotiate contracts for these services based on the demonstrated competence and qualifications of prospective contractors to perform the services at fair and reasonable prices.            (1) The head of the contracting activity or a designee determines in writing that cost limitations are secondary to performance considerations and additional project funding can be expected, if necessary; (a) The Government may require the architect-engineer contractor to design the project so that construction costs will not exceed a contractually specified dollar limit (funding limitation). which can be used as an alternative in practice if the estimate is deemed (a) Construction and architect-engineer contracts are subject to the requirements in other parts of this regulation, which shall be followed when applicable. (b) The selection authority shall review the recommendations of the evaluation board and shall, with the advice of appropriate technical and staff representatives, make the final selection.

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